Build enterprise-grade AI agents that automate new hire provisioning, document collection, compliance tracking, and HR query resolution, engineered to your HRIS stack, IT systems, and onboarding workflows.
Packaged HR bots fail on the same gaps every time: they don't understand your policy logic, break on exceptions, and can't write back to your HRIS.
Deflect questions back to HR.
Provision accounts, route docs, update records.
Ignore your policy and approval chains.
Built around your rules from day one.
Track checklists, not completion.
Verify, log, and escalate every step.
Read-only. Can't update systems.
Controlled write access, scoped and logged.
One standard, applied everywhere.
Configured per location and regulation.
From pre-boarding activation to 90-day milestone check-ins, our agents cover the full onboarding lifecycle, not just the first week.
Triggers welcome sequences, document collection, and system preparation before the new hire's first day begins.
Creates accounts across identity, collaboration, and productivity systems in a controlled, role-gated sequence, no manual IT queues.
Walks new hires through enrollment options, answers plan-specific questions, and confirms selections back into the benefits platform.
Assigns required policy documents by role and region, tracks signatures, and flags incomplete items for HR or legal review.
Pushes role-appropriate training content to the LMS, monitors completion progress, and notifies managers when courses are overdue.
Generates and tracks IT service tickets for equipment, VPN access, and peripheral setup, with escalation logic for delayed fulfillment.
A single agent handles a single task well. Complex onboarding requires a coordinated system of specialist agents working under an orchestrator.
Request a PoC ProposalAn orchestrator agent manages the full onboarding sequence, delegating provisioning, compliance, learning, and communication tasks to specialist agents built for each function.
Agents retain context across sessions, new hire details, completed steps, pending approvals, and escalation history, so nothing needs to be re-entered or re-asked.
When the agent encounters an approval gap, a compliance exception, or a policy edge case, it escalates to the right human with full context attached, not an empty ticket.
Agents are built with controlled read and write access to your HRIS. They can retrieve hire records, update fields, trigger workflows, and log actions, all within defined permission boundaries.
Our onboarding agents are integration-first, built to read from and write to the systems your HR, IT, and operations teams already run.
Request a PoC ProposalWorkday, BambooHR, SAP SuccessFactors, ADP, Rippling, HiBob
Okta, Azure AD, ServiceNow, Jira
Slack, Microsoft Teams, Google Workspace
Cornerstone, Docebo, LinkedIn Learning
We document current onboarding steps, pain points, system dependencies, role-based variations, exception paths, and measurable success criteria before any architecture decisions are made.
We map every system the onboarding process touches, HRIS, IT identity, LMS, payroll, e-signature, and define integration depth, read/write requirements, and authentication approach per platform.
We assess data quality, PII flows, regulatory obligations, and audit trail requirements to ensure the agent architecture is compliant before build begins, not after.
We design orchestrator and specialist agent roles, define memory rules, select the LLM appropriate for the use case, and configure escalation and guardrail logic.
We build and index your HR policy library, benefits documentation, and compliance materials into a retrieval pipeline, so agents answer from your content, not generic training data.
We connect the agent to HRIS, IT, LMS, and collaboration platforms and test across real onboarding scenarios, including exceptions, edge cases, and regional variations.
We run a controlled pilot with real new hires and HR oversight. Agent outputs, escalations, and system actions are reviewed before production sign-off.
Outcomes are scoped during discovery and measured against baselines established before deployment begins.
Request a PoC ProposalAutomating provisioning, document collection, and query resolution removes the manual coordination burden HR carries through every hire cycle.
Day-zero access, structured orientation, and role-specific learning content mean new hires are operational sooner, without waiting on HR or IT queues.
Automated ticketing and escalation logic keep access provisioning on schedule, reducing the days-long gaps new hires routinely experience waiting for system access.
Every compliance step is tracked, logged, and verified per hire. Missing documents and incomplete acknowledgments surface before they become audit findings.
We design onboarding agents around your HRIS stack, your policy logic, and your workforce structure. There is no template we adapt; every agent is built from first principles for your environment.
We have built integrations with leading HR, IT identity, LMS, and payroll platforms, with production-grade connection logic, not demo-level API calls.
Governance, auditability, PII handling, and access controls are scoped in discovery and embedded in the architecture, not added after the build is complete.
Our agents are built to run in live onboarding workflows with real new hire data, real system integrations, and real compliance requirements, not controlled demo environments.
Every Folio3 engagement targets a production-ready system: HRIS integration complete, compliance signed off, monitoring live, runbooks in your team's hands. Book a 45-minute discovery call to walk away with a recommendation on architecture, integration, compliance scope, and timeline.
Book a Discovery Call Now!
Fill the form below or Contact us at +1 408 365-4638 / email us via contact@folio3.ai
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+1 408 365-4638
contact@folio3.ai
6701 Koll Center Parkway, #250 Pleasanton, CA 94566
